Office Coordinator and Administrative Assistant

Company Information

Albireo is a clinical-stage biopharmaceutical company focused on the development and potential commercialization of novel bile acid modulators to treat orphan paediatric liver diseases and other liver or gastrointestinal diseases and disorders. We have deep expertise in bile acid biology and a pipeline of clinical and nonclinical programs.

Odevixibat is a potent and selective inhibitor of the ileal bile acid transporter (IBAT), sometimes also referred to as the apical sodium dependent bile acid transporter (ASBT), that has minimal systemic exposure at therapeutic doses and acts locally in the gut.

Odevixibat has the potential to become the first approved pharmacologic treatment for patients with PFIC. The Company intends to complete regulatory filings in the EU and in the U.S. no later than early 2021, in anticipation of potential regulatory approval, issuance of a rare pediatric disease priority review voucher and launch in the second half of 2021, if approved. The Company also plans to initiate a pivotal Phase 3 trial of odevixibat in Alagille syndrome by the end of 2020, and to continue enrolling patients in the BOLD pivotal Phase 3 trial of odevixibat in biliary atresia. Albireo continues to progress its pipeline and expects to complete IND-enabling studies for a new preclinical candidate this year.

The U.S. Food and Drug Administration (FDA) has granted to the odevixibat PFIC program or elements of it fast track, rare paediatric disease and orphan drug designations. The European Medicines Agency (EMA) has granted odevixibat orphan designation, as well as access to the PRIority MEdicines (PRIME) scheme for the treatment of PFIC. Its Paediatric Committee has agreed to Albireo's odevixibat Pediatric Investigation Plan for PFIC. Both FDA and EMA also have granted orphan drug designation to odevixibat for the treatment of Alagille syndrome and primary biliary cholangitis. Albireo will commercialise Odevixibat in the US, Europe & Canada and will partner in remaining regions.

Job Description

Job Title:          Office Coordinator and Administrative Assistant

Reports To:       Direct: VP IT*

Location:           Boston, MA

Position Summary:

Maintain the Boston Office’s supplies, cleanliness and functionality. Complete Administrative work for the  CMC functions in the company.

Key Duties and Responsibilities:

  • Administrative Assistant
    • Assist with calendar management for the Chief Medical Officer
      • Maintain team schedules
      • Set up meetings, conference calls, live & virtual meetings, and appointments, as needed
    • Assist with expense report management
      • Ensure appropriate categorization of expenses through Concur
      • Learn and work with GL code system
      • Document back up receipts with necessary information, including date, attendees, client
      • Reconciliation of corporate credit card via transaction statement excel spreadsheet and all receipts
    • Make cost-effective travel arrangements and document expenses for reconciliation
    • Update and maintain travel profiles (frequent flyer/hotel/car rental accounts, including log in, payment and other information)
    • Assist with onboarding of new hires in the clinical and CMC areas, including liaise with IT for office equipment and O365 accounts
    • Create purchase orders using NetSuite
    • Coordinate contract execution through Conga
    • Other reasonable activities as requested by any team members
  • Office Coordinator
    • Maintain supply of office supplies, snacks, beverages, & cleaning supplies by means of weekly orders to varied vendors
    • Maintain office functionality
      • Fill copiers, stock snacks and beverages, lightly clean surfaces and keep running list of employees in office for contract tracing
      • Help build and maintain seating charts and office layouts that currently adheres to new Covid-19 regulations
    • Coordinate onsite in person meetings for company events and key corporate on-site meetings
      • Office Space/meeting room management, IT coordinating (virtual invites, trouble shooting, track acceptances)
      • Coordinator onsite lunches (collect orders, order, receive delivery, track expenses)
    • Manage badge access to the Boston office
      • Add and remove badge access levels
      • Responsible for deploying badges
    • Manage main office telephone line
      • Transfer incoming calls to appropriate employees
      • Take and send messages
    • Manage all incoming mail
      • Receive mail and scan to appropriate employees
    • Submit office work orders to building management
      • These orders can relate to office improvements, cleaning, badges, odors, etc.


  • Proficient in Microsoft Office Suite, NetSuite, Conga, MS Teams highly desired

  • Detail oriented and comfortable working in a fast-paced office environment

  • Excellent communication skills

  • At least 1-3 years of office coordinating a plus

  • At least 1-3 years administrative experience preferred

  • Superior organization skills and dedication to completing projects in a timely manner

  • Experience working in a start-up environment a plus


Equal Opportunity Employer

Albireo Pharma, Inc. is an equal opportunity employer and does not discriminate against any applicant because of race, creed, color, age, national origin, ancestry, religion, gender, sexual orientation, disability, genetic information, veteran status, military status, application for military service or any other class protected by state or federal law.

All applicants should be legally entitled to work for any employer in the U.S.

Note to employment agencies: Please do not forward any agency resumes.  Albireo is not responsible for any fees related to resumes that are unsolicited.